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Nexedi office inventory management process

The process to manage inventory in Nexedi.
  • Last Update:2013-06-14
  • Version:002
  • Language:en

Nexedi office inventory management process

This document describes the inventory process and machines management process.

There are 10 processes to manage the inventory.

When we purchase, we enter a purchase order.
When we receive purchased goods, we validate a purchase packing list.
When we receive purchased computers, we associate an item.
When we ship goods to another office or a house, we use an internal packing list.
When we ship computers, we associate an item.
When we return goods from another office or from house, we use an internal packing list.
When we return computers, we associate an item.
When we sell goods, we enter a sale order.
When we ship sold goods, we enter a packing order.
When we ship computers, we associate an item.

We will now explain in detail the workflow of each process with examples.

Purchase - enter Purchase Order

Receive purchased Goods - validate Purchase Packing List

Receive purchased Computers - register a Computer

To register the purchased computer in ERP5, you have to create a Computer document.

Register a Computer (1): Click on "Modules - Computers"

Register a Computer (1): Click on "Modules - Computers"

From ERP5 home page, open the "Modules" list and click on "Computers".

Register a Computer (2): Click on "New" icon

Register a Computer (2): Click on "New" icon

Click on the "New" icon to create a new Computer document.

Register a Computer (3): Fill "View" page and save

Register a Computer (3): Fill "View" page and save

Fill the information of the computer in the View page of Computer document you just created.

First, fill the information in a standard way as shown in the screenshot: please use the computer's type name as the Title , the S/N number as the Reference , and select the Group .

Convention for the Title are: "Brand-Model-number". Example: "Shuttle-DS61-XA-0001". "number" should be unique between all the "Shuttle-DS61-XA-" serie.

Second, fill the Description as shown in the screenshot: please fill up the Type, Name in slapos.org, Usage, staff who configure the computer, Location and state, Shuttle ID AND System ID (for Shuttle machine) . Note that for the Location, you have to use the cabinet name according the "Paris Office Map" .

Finally, please remember to click on the Save button.

Register a Computer (4): Add physical label on computer

Put a label on the machine containing the title of the computer.

If using a machine with several ethernet interfaces, put a label on the machine showing which one to use and which one not to use.

When using the computer in SlapOS

Register the computer to SlapOS using the official documentation

Note: if using a "DS61" machine, don't plug the USB key to the back of the machine (USB3 problem).

Put another label on the machine containing the SlapOS computer_id and SlapOS title of the computer.

If it is a private machine (not for vifib public cloud), put the name of the maintainer on the label as well, and if possible, the use of the machine.

Ship Goods to another office of Nexedi - use Internal Packing List

Ship Computers to another office of Nexedi - note in Computer's document

Return Goods from another office of Nexedi - use Internal Packing List

Return Computers from another office of Nexedi - note in Computer's document

Sell - enter Sale Order

Ship sold Goods - enter Sale Packing List

Ship sold Computers - note in Computer's document